When and How to Hire a Freelancer


Running a business is hard, you always need to be thinking about the bottom-line while providing your clients with quality products. Hiring freelancers can be a great way to ensure that your business has the expertise needed to complete quality projects on time, without any extra costs. Here at Sagegroupy, the freelancer’s friend, we love to share all the great reasons to hire from our amazing talent pool. Previously, we have talked about why small businesses should hire freelancers; this post will explain when you should, and how you can go about, hiring a freelancer.

When to Hire a Freelancer:

Whether you need one for a long term project or to get a quick task done, there are so many good reasons to hire a freelancer. Hire a freelancer when:

  1. Your business is a growing startup not in a position to hire full-time staff yet.
  2. There is a one-time project that needs to be done and it doesn’t make sense to hire a full-time employee.
  3. As a solopreneur, you need help with an aspect of your business that you have no expertise in.
  4. There are no in-house experts available for a project.
  5. In-house employees do not have time for the project or their time would be better spent elsewhere.
  6. There is no office space at the moment to house another employee but you need additional personnel.
  7. You are losing out on business because you lack time or talent to give your customers what they want.

How to Hire a Freelancer:

You know when you need to hire a freelancer and you might be eager to hire one to get started on a big project right away. Here are the steps to take to hire a freelancer today:

  1. Determine the parameters of your project. What are your goals for the project, what responsibilities will you be handing over to the freelancer, what is your timeline and what is your budget? Before you can hire a freelancer you need to know exactly what they will be working on and how much you can pay them. Not only will you determine what project you need a freelancer for, you need to decide what tasks the freelancer will perform connected to that project. Figure out when the freelancer needs to get tasks or project components in on and what deliverables should be provided. Aside from the project components, frame your expectations regarding any other duties you’ll expect the freelancer to undertake. Remember they aren’t your employees so you need to be ready to outline calls or meetings or anything along those lines that you will want from them. The clearer you can define your parameters, the easier it will be to set your expectations out.
  2. Decide on the qualifications your freelancer needs. In order to complete your project what experience and expertise do you require from a freelancer? Once you know what level of expertise you require, you have to figure out if you can afford to pay the appropriate rate. You might be able to compromise on experience if you cannot afford to pay someone who has been in the game for a long time. However, if you need expertise you will have to pay rates in line with industry norms in order to get it. How much availability and flexibility you can expect from a freelancer will also depend on how much you are able to invest in them.
  3. Choose the right platform to look for a freelancer on. The best platform will depend on the type of task you are hiring a freelancer for, so take some time to explore the platforms out there and choose the one(s) you think fits with your needs the best. Here’s a quick rundown of a few of the names out there to get you started: upwork = more expertise/longer term projects, fiverr = short-term projects/quick tasks, Sagegroupy = expertise for long or short term projects, cloudpeeps = local or remote workers and guru = professional services.
  4. Advertise the project. Thanks to the work you did in steps one and two above, you will be ready to write a great description of your project including a descriptive title, the parameters, the expertise required, the expected rate, and the timeline.
  5. Screen the candidates. Hopefully your advertisement received a lot of quality responses and you can now choose your top contenders based on a few factors. Ensure that they meet your criteria and look at their portfolio and some of their former work to be sure that they can do what you need them to. Check out their reviews to see if they are reliable and if past clients were happy with their work. Be sure that any potential hires have a great error-free resume or webpage.
  6. Interview or choose your top pick! Not every project or employer requires an extensive interview process, so you might be ready to hire. Whether you’re skipping the interview process or not, be sure that the freelancer is on the same page as you, as far as the parameters of the project, their task and the timelines. Communication is the key to having a successful relationship with any freelancer and to achieving great results from them.

The final step in hiring a freelancer is to get a contract signed by both parties (and a non-disclosure agreement if necessary). Contracts protect both you, the client, and the freelancer by outlining the parameters of the project, the rate, ownership, legal jurisdiction for disputes etc. A long-term freelancer might have their own methods and be the one to draw up the contract; if not, you should take the time to prepare a contract before putting a freelancer to work on your project. If you’re not sure what to include in a contract, check out our post: Contracts 101 for some tips to get you started. Are you ready to hire a freelancer? Take a look at the professionals available on Sagegroupy and find the right freelancer for your project.

Authour: S.Suzuyama

Posted in Business Tips on Apr 19, 2019

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